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Document Management
TBlox Documents provides a web-based, enterprise solution to the
contract management process.It enables organizations to effectively
manage contracts, reduce contract management costs, and streamline
workflow to save you and your organization money.
General
- Contract module can be used stand alone and integrated with
other applications
- This module can be used through the internet.
- Contractmanagement is integrated with E-Procurement
- Email notifications.
Drawing contracts
- Templates for contract registration are provided.
- Contract registration templates can be created by the user
- Standard templates can be authorised and secured by legal in
advance.
- Blank fields can be automatically provided with standard
answers.
- Adaptable lay-out
- Ease to use “drag and drop” function.
- Different formats like on-off buttons, date fields, choice
menu's etc.
- Create own contact structure.
- Documents of several formats can be added to a contract.
- Related documents can be linked and attached
- Upload files.
- Complex contracts can be registered (framework agreements,
SLA)
- Establishing different formats, like radio button, short/long
text fields.
Contract possibilities
- Overview of contracts and contract parties.
- Alert generation mechanisms with respect to budget control
rules and expiration rules are offered based on end dates, volumes
and flexible rules.
- Contracts can be recorded and mutated.
- Contracts can be linked to several commodity levels, supplier
levels and organisational levels and overviews can be
generated.
- Contracts can be registered hierarchically (the contract in
relation to other contracts (organisational level, product level,
supplier level))
- Contracts can be linked to related suppliers and purchase
orders.
- Contract can be scanned.
- Supports full version control and the protection of specific
clause.
- Contract access on basis of authorization; adjustable per
sector.
- Put rights and limitations per component of a contract in.
- Contract database contains a search function and filter
function on various dimensions like supplier, department, value,
Business Unit, end date, certificates, term of notice, etc.
- Buyer receives an email when the criteria for rebates is being
met.
- A webbased publishing functionality to inform all stakeholders
about the new contract term and conditions.
- Monitoring of the progress of the contact review process.
- Per contract type different approval workflows can be
configured
- System has a database for all final contract data (terms,
dates, contact information, etc.) and relevant documents
- Create PDF-documents.
- Workflow capabilities with respect to contract management are
offered (approval, review, etc.)
- Contact persons can be modified per contract, even with
contract of the same supplier
- Links fields to other TBlox modules.
- Links fields to other databases.
- Planning meeting, using a link with Outlook.
- Contract analysis.
- Notification report.
- Contract history is stored for later use.
- Statistics widgets and gadgets.
- Gadgets compatible with Tblox-Mydesktop and iGoogle™
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