Specifications

• Time saving and reducing the number of errors because of automated processing (no manual entry of data)
• Up to 100% success score and fully automated process possible.
• Fully integrated solution for scanning invoices and automatic validation, integrated with your current financial system
• State of the Art-Iris Technology
• Not needed to print labels of create templates
• Improvements made for one client are also available for all clients globally (SAAS).
• TBlox proprietary artificial intelligence is self-learning, resulting in ever increasing success rates.
• Batch reports are created and are reviewed and can be finalized for further processing in the back-end system
• Use Kodak scanner or upload invoices
• Decrease processing time.
• No more lost invoices, the system records the steps in the approval process.
• Invoices can no longer be paid twice because the system recognizes the invoices.
• Only deviating invoices go through a workflow.
• Automatic front page recognition (no use of bar codes or templates)
• Images or fax images can be send by email or fax when it is PDF-text compatible.
• Scanned invoices can be sent by the Kodak Scan station 100 to TBlox' servers.
• Attachments remain automatically attached to the scanned invoice.
• Fields are automatically filled with variables like supplier, invoice number and invoice date.
• Non-PO invoices are processed by automatically 'reading' the invoice details like invoice date, invoice number, supplier, amount.
• It is possible to setup a variance in quantity, quality, date and price.
• When errors occur the invoices have to be approved manually.
• Quality check on received invoices and ability to return them to the sender based on acceptance criteria.
• The user can 'drag-and-drop' the pages.
• Selection of creditors is possible on bank account number, name, postal code, amount, short name and creditor number.
• Within the automatic approval process margins can be determined.
• Adding items that were not on the original purchase order is supported.
• Multiple VAT rates applicable.
• All manual changes are reviewed and the technology settings are adjusted.
• Checks on received orders and prices are included.

Invoice processing

• Processing of paper, xml and scanned invoices
• Invoices can be received electronically by email, EDI, EDIFACT, XML-format, cXML-format, PDF-format, RTF-format, CSV-format, ASCII-format or via a supplier portal.
• Self-billing is supported
• Integration with your accounting system (optionally)
• 2 Way matching and 3 way matching are supported
• For processing of PO orders and NON-PO orders
• Reduced manual work, No "lost" invoices, Better management of invoices
• Reduce processing time, Less errors in processing
• Decreased total cost for supplier handling
• Advanced workflow settings (optionally)
• One system for global processing of invoices
• Add notary seal (optionally), no paper invoices required
• Easy track and trace of invoices
• Add notary seal (optionally), no paper invoices required
• Invoices without a purchase order are subject to an approval process.
• Recording of steps in the approval process.
• Certainty that all information is received unchanged by the right person.
• Invoice different report on price and quantity per applicant or purchaser.
• Registration of invoices in line with order status
• Approval setting per department
• Per creditor, department or budget holder all invoices that are in process including their status can be made visible on screen as well as on paper.
• Automatic approval of matched invoices.
• Links approved invoices automatically with payment officer.
• Invoice can be linked with different purchase orders.
• Purchase orders can be finished in every phase if no follow up is being expected.
• Not approved invoices are automatically returned to the responsible budget holder.
• Possibility to enter an invoice manually even though there is no purchase order available in the system.
• Process of credit note/invoices is supported
• Partial invoices are supported.
• Check on duplicate invoices.
• After processing the invoice the purchase order will not be visible anymore in the overview of actual purchase orders.
• Possibility to increase the invoice amount
• Ability to process various currency and character sets
• Archive processed invoices.
• A full log of actions is available

Other Features

• PDF-documents or XML-files can receive an electronic signature and therefore be legally recognized
• Notary Signature complies with global requirements:
• Stored digital documents have the same legal status as paper documents.
• Country specific legal and fiscal compliance requirements are included in the software.
• Invoices can be matched to contractual terms & conditions (price levels, discounts, etc.)
• Data exchange can take place between SAAS solution and the organizations document management system.
• SAP/ORACLE workflow can be fully integrated with TBlox- workflow via SAAS platform.
• Hours and expenses for procurement of temporary labor can be recorded and matched
• Possibility to take a license on TBlox connected business intelligence tool for all kind of reports.

• Easy to use and no complex implementation processes
• New generation online business software
• Software developed in close communication with users
• Globally services and assist provided
• TBlox offers up-to 99.8% up-time on 365/24/7.
• SAS70 Type II accreditation.
• Available in Dutch, English, German, French, Spanish and Portuguese
• More than 1.000 clients are currently using SAAS technology.
• TBlox-SAAS Platform can communicate with other (e-invoice) software solutions.
• Standard price for processed invoices and invoice scanning.
• No need to buy licenses to own the software, no need to pay maintenance fees

Brochure

Download the TBlox Information Brochure

Download the Invoice Scanning Flyer