Sourcing

An on-demand bid management module that helps you achieve significant process efficiencies and cost savings over traditional paper-based bid and auction processes. Sourcing is a fast, low cost and transparent way to simplify your tender process. Via one assignment you send out your request to new and existing suppliers and compare the results. The entire process is managed with electronic files. With TBlox-Sourcing it is easy to upload the RFI’s and or RFP’s, invite suppliers or create short lists.

The TBlox Sourcing module includes secure support for sealed bidding, informal quotes and reverse auctions. From a standard Web browser, suppliers register and respond to bid opportunities providing increased accuracy and easy capture of complex award criteria. It's a highly efficient process for creating, issuing and managing bid requests, reverse auctions, and supplier response submissions and bid awards.

Specifications


General
  • Use through Internet.
  • Can be used stand alone and integrated with other applications.
  • Shortening of the procedure period.
  • Transparent, measurable and controllable process.
  • Secured communication.
  • Communication is clear and unambitious.
  • Electronic communication with vendors.
  • Information regarding tender is available online.
  • The progress of the process is agreed on in advance.
  • Not many papers have to be handed in.
  • Application supports the possibility to generate templates.
  • Standard templates for RFI, RFP and RFQ.
  • Strategy development.
  • Negotiation and contract signing.
  • Articles can be specified on commodity and article level.
  • A standard commodity list is offered.
  • Performing a market analysis is supported.
  • Different data sources can be combined ( hard facts+ soft facts= smart facts).
  • Regarding your sourcing strategy development automated sourcing strategy. recommendations are offered.
  • Negotiations are supported.

Questionnaires
  • Sending RFI and RFP questionnaires
  • Old questionnaires of the same or a different project can be reused to produce a new questionnaire.
  • Questionnaires both product-technical and general.
  • The questionnaire is accessible via the internet and can be filled out by opco' s/ arena' s in an iterative process (multi-round).
  • The questionnaire contains mandatory field as possibility to signal lacking data and. optional/ non mandatory field.
  • The system can monitor progress( stage) of questionnaires by means of status. information )e.g send, filled out. Approved, confirmed).
  • The system supports quantitative aggregation of answers on different questionnaires.
  • The system supports textual aggregation of answers on different questionnaires.
  • The system contains a product database.
  • Multiple suppliers can be maintained per product.
  • All suppliers mentioned by partners in the questionnaire are aggregated into a so called. supplier overview including contact data, email addresses etc.
  • The supplier overview can be used as an email distribution list.

Electronic Tendering
  • The application supports electronic tendering
  • Suppliers can be awarded business automatically based on eRFx evaluation results (an approved purchase order is created and sent)
  • Single items or a subset of items can be moved to the next stage of the tender process
  • Status management tools are provided to control the eRFx life cycle
  • Bid approval can be supported by work flow
  • RFx builder (Request for Information/Quotation/Proposal is available in which the following information is captured: project name, letter, procedures, terms & conditions, tender enrollment forms and addresses
  • Templates to support the eRFx process are offered (standard templates)
  • It is possible to convert requisitions into eRFxs
  • Rfxs can be printed and stored centrally in a (old, new and reused
  • Archiving of RF-documents
  • Preferred suppliers can be suggested when distributing eRFX invitations for a particular commodity group
  • The system is capable to manage multi-round quotations: (e.g.: supplier sends his quotation => next day he sends a new quotation. The system uses the second quotation in the remainder of the process and stores the first version)
  • Suppliers can export the RFx to respond off line and then import their responses using Excel
  • The system supports the (automatic and manual) aggregation of the filled out RFx into one meta overview containing all quotations from the suppliers
  • The system has a standard report tool that can generate reconfigured reports that can directly be exported into Excel
  • Own custom report formatting can be created using the report tool
  • The system makes it possible to turn the ability to see other buyers on/off when multiple buyers score the non-closed questions
  • The RFx leader can see all scores and who entered them.
  • The shortlist can be distributed via the INTERNET
  • The shortlist can be monitored progress) by the system by means of status information (e.g. send, approved, confirmed)
  • Selected and non-selected suppliers can be notified through e-mail and INTERNET
  • Suppliers can be re-ranked after test results are confirmed

Project Management
  • The application supports project management
  • It is possible to register the business unit(s) and the buying team participating when initiating a project
  • It is possible to register the saving target and the scope, when initiating a project
  • The system supports creation of a team
  • The system supports dividing projects into different phases
  • The system supports templates with standard milestones
  • The system supports project calendar
  • Sourcing calendar
  • The project calendar can be viewed on category, buying team and on project.
  • The system supports resource planning
  • Projects can be attached to a common classification system (i.e. hierarchical system: department, sub department, category, subcategory segment)
  • The system makes it possible to  authorize people on different levels
  • The system makes it possible to  assign task to members of the team
  • The system makes it possible to  configure personal dashboard
  • The system makes it possible to  link PM to a product development
  • The system makes it possible to support running reports
  • The project calendar be viewed on organizational level (e.g. Global, Continental, Business Unit)

Brochure


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